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# how to use or function in excel

They can test values in other cells and perform actions dependent upon the result of the test. For example, take a look at the IF function in cell D2 below. The MONTH function takes a valid excel date as an argument and returns the month number (1-12) of the date. The goal of this example is to verify input before calculating a result. It will appear numerous times throughout this article. Excel database functions analyze information from Excel tables, so you need to know how tables work in order to easily use database functions. We typed in Average of Cells. Text values or empty cells supplied as arguments are ignored. The AND function is used below to test if the customer spends at least £3,000 and has been a customer for at least three years. The IF function accepts 3 bits of information: When performing the logical test with cell values, you need to be familiar with the comparison operators. TEXT is available in all versions of Excel. We can also use it to run different calculations. You can count and sum based on one criteria or multiple criteria. Logical1 (required argument) – This is the first condition or logical value to be evaluated. This function gets a little more confusing when more conditions are added. Once we click on the module a new module will be added in a worksheet Where we will write the VBA function coding on the right-hand side of General page. In other words, we want to check the color in column B, and then leave a marker (x) if we find the word "red" or "green". The formula below is used in column C. We check if the due date in cell B2 is less than today’s date (The TODAY function returns today’s date from the computer’s clock). I can't thank you both enough <3 <3 <3 -Alexis. This returns TRUE if there is text, so the NOT function reverses this to FALSE. An alternative way to concatenate columns in Excel is to use the corresponding option of the Merge Cells add-in. Go to Insert Menu and select module. This means that we can write an IF function within another IF function. How to Use Logical Functions in Excel: IF, AND, OR, XOR, NOT, How to Quickly Resize Widgets in Notification Center on Mac, How to Stop Windows 10 From Changing Your Default Printer, 10 Christmas Horror Movies to Watch for a Spooky Holiday. TRUE if either condition evaluates to TRUE. First, the variable myRange is declared as a Range object, and then it is set to range A1:C10 on Sheet1. But if they did not upsell anything, the word “None” is in the cell and this will produce an error in the formula. Format_text is the format we want to apply . The following formula is used in column C to display “No” if column B contains the text “Completed” and “Yes” if it contains anything else. There is a slight difference in using OR & AND function with IF. In the "Select a Function" field, Excel provides a list of functions that relate to what you entered into the "Search for a Function" field. To be able to test and compare values in cells and perform different actions based on those results is very useful. To use the Excel LEN() function to get the length of a text string, including spaces Return the number of characters in the text string How to find out which custom fields names are over the 32 … Using the above example, you can supply OR as the logical_test for an IF function like so: This formula will return "Pass" if the value in A1 is greater than 75 OR the value in B1 is greater than 75. Now let’s look at some examples of it in action. The IF function alone can only handle one condition, or comparison. In this article, we will learn about how to use the MONTH function in Excel. The NOT function is useful when working with information functions in Excel. For example, to test A1 for either "x" or "y", use =OR(A1="x",A1="y"). Most of Excel’s functions deal with numbers and making calculations with them.. The Excel AND function is a logical function used to require more than one condition at the same time. The SUM function is used only as an example. It is just their logic which is different. The table below explains the difference between these two approaches and provides formula example. What Is “Meet Now” on Windows 10, and How Do You Use It? Let’s see an example of both of them evaluating two conditions. Ablebits.com How to use PMT function in Excel with formula examples alculate different periodic payments schedule The IF function is the main logical function in Excel and is, therefore, the one to understand first. How To Use The Excel Functions OR & AND (Exercise File + Examples). FALSE if both conditions are TRUE, or neither condition is TRUE. This will be easier to explain with some examples. The AND and OR functions are used when you want to perform more than one comparison in your formula. One very useful alternative is the SWITCH function in Excel. These are a group of functions in Excel that check something, and return TRUE if the check is a success, and FALSE if it is not. This helps us to automate tasks in our spreadsheets. Use the Excel IF function in conjunction with ISBLANK, or; Use the logical expressions ="" (equal to blank) or <>"" (not equal to blank). Our goal is to help you work faster in Excel. Notice the two closing brackets on the end of the formula—one for each IF function. This is the cell that we want to change to our desired goal. The key point to understand is that any valid formula can be substituted. Then the XOR function returns: Let’s look at a simple example of the XOR function. This is called the XOR function. The OR function is used below to test if the customer spends at least £3,000 or has been a customer for at least three years. The final logical function to discuss in this article is the NOT function, and we have left the simplest for last. The above article may contain affiliate links, which help support How-To Geek. By submitting your email, you agree to the Terms of Use and Privacy Policy. Like you combine IF and OR functions to test multiple conditions. Workbook to PMT Function in Excel 5-Apr-19 ws how to use PMT function in Excel to calculate payments for a loan or investment based e, number of payments, and the total loan amount. This article has covered the best logical functions used today. So here I have a list of names, some duplicated, and next to those names I have a value of 1 or 2. The good news is that Excel has introduced a new function called IFNA. The XOR function is perfect for this logic. We may want to do this if we have more than two actions to perform. The OR function returns TRUE if one or all of the conditions are met, and returns FALSE only if no conditions are met. We create short videos, and clear examples of formulas, functions, pivot tables, conditional formatting, and charts. And the IF performs its calculation. The behavior of the IF function can be easily extended by adding logical functions like AND, and OR, to the logical test. Or if MOD (Year,400)=0, then also it a leap year, otherwise it is not a leap year. The OR function is a logical function to test multiple conditions at the same time. On the ribbon, go to Formulas. In the example below, we want to pay a salesperson 5% of the amount they upsell. =AND(logical1, [logical2], …) The AND function uses the following arguments: 1. The XOR function was introduced with the Excel 2013 version. With nested IFs, one IF function is nested inside another, a process that is explained in some detail here. There are alternative formulas that can be cleaner than this nested IF approach. One IF function is capable of performing two actions (the value_if_true and value_if_false ). The OR function is a logical function to test multiple conditions at the same time. In this example, imagine we have a head office in London and then many other regional sites. These functions can test up to 255 conditions, so are certainly not limited to just two conditions like is demonstrated here. 2. When evaluating just two conditions the XOR function returns: This differs from the OR function because that would return TRUE if both conditions were TRUE. The Excel formula to achieve this in our example can be written as =IFNA(VLOOKUP(E2,B5:F17,5,FALSE),"Custom message") We will use £3,000 as an example. In the same way, you can combine IF and AND functions. And running different formulas dependent upon the values of other cells is a very powerful skill to have. Because the AND and OR functions return the value of TRUE or FALSE when used alone, it’s rare to use them by themselves. In this video, we'll look at how to highlight the results of approximate match lookups with conditional formatting. So, in excel, the formula to find the leap year would be. On most days, he can be found teaching Excel in a classroom or seminar. OR returns either TRUE or FALSE. Only Julie and Gillian fail both conditions and return the value of FALSE. For more context, see: Array formulas with AND and OR logic. Calling a worksheet function from Visual Basic. Select the cell where you want to enter the function (usually a blank cell), for example … Below is an example. The formula below is entered into column E and shows the XOR function with IF to display  “Yes” or “No” only if either condition is met. Let’s have a look at the structure of the IF function, and then see some examples of its use. In this example, the formula returns TRUE for Matt and Terry. Alan Murray has worked as an Excel trainer and consultant for twenty years. It can be a number, text, logical value, name, or reference. If all logicals evaluate to FALSE, the OR function will return FALSE. If they don’t sell £3,000 or more in both then nothing. In this example, sales are split over two halves of the year. This formula uses the WEEKDAY function to test dates for either a Saturday or Sunday. But if we embed (or nest) another IF function in the value_if_false section, then we can perform another action. We use the TEXT function in the following circumstances: Select Logical to open the function dropdown list. The IF function alone can only handle one condition, or comparison. Mastering logical functions will give you a big advantage as an Excel user. Each logical condition (logical1, logical2, etc.) As I told you, by combining IF with other functions you can increase its powers. In Visual Basic, the Excel worksheet functions are available through the WorksheetFunction object.. Take this example where we want to display the word “Excellent” if the value in cell B2 is greater than or equal to 90, display “Good” if the value is greater than or equal to 75, and display “Poor” if anything else. To test if a number in A1 is greater than zero and less than 10, use =AND(A1>0,A1... Get over 200 Excel shortcuts for Windows and Mac in one handy PDF. This can also be achieved by using the NOT logical operator of <>. The B2*90% part of the formula is a way that you can subtract 10% from the value in cell B2. The OR function is a logical function to test multiple conditions at the same time. You can see that it returns FALSE for Matt and Terry because although they both meet one of the criteria, they need to meet both with the AND function. The function uses the syntax =PROB(x_range,prob_range,lower_limit,[upper_limit]) where x_range equals the worksheet range that holds your values and prob_range holds the […] All Rights Reserved. Now to get the result of adding two numbers we have to use the below coding as follows. The IF function is also great for comparing numeric values. But if they sell £3,000 or more in either half then we want to assign them Silver status. This is achieved with an AND function with IF like earlier in the article. Essentially, the function will convert a numeric value into a text string. Use the OR function to test multiple conditions at the same time, up to 255 conditions total. There are many ways of doing this. This allows you to quickly display a custom message if your formula returns an #N/A error. The OR function can be used as the logical test inside the IF function to avoid extra nested IFs, and can be combined with the AND function. Each logical condition must evaluate to TRUE or FALSE, or be arrays or references that contain logical values. For example, the ISTEXT function will check if a cell contains text and return TRUE if it does and FALSE if it does not. 1 Count and Sum: The most used functions in Excel are the functions that count and sum. This AND in excel tests the condition specified and returns TRUE, if conditions are met as TRUE, else it returns FALSE. Since we launched in 2006, our articles have been read more than 1 billion times. Understand the difference between relative, absolute and mixed reference, and you are on your way to success. You may have heard of the term nested IFs before. In this video, we'll look at how to use conditional formatting to highlight entire rows using multiple criteria. TRUE if any arguments evaluate TRUE; FALSE if not. If you want to reverse existing logic, you can use the  NOT function. Combining values from multiple cells might take some effort because the Excel CONCATENATE function does not accept arrays and requires a single cell reference in each argument. On their own, the AND and OR functions will return the value of TRUE or FALSE. 3 Cell References: Cell references in Excel are very important. Rows 14 and 15 store the criteria range. So, if MOD (Year,4)=0 and MOD (Year,100)<> (is not equal to) 0, then it is a leap year. Choose a cell. Formula =Text(Value, format_text) Where: Value is the numerical value that we need to convert to text. I use excel all the time and use some of the basic functions and often forget about what they do. In the example shown, we want to mark or "flag" records where the color is red OR green. The OR function will return #VALUE if no logical values are found. But some functions have a different purpose: they resolve logical statements and display specific values based on the results. In the Search for a Function section of the above dialogue box, you can type in a description of what type of function you want to use. If it does, then we display the word “Pass,” and if not the word “Fail.”. The NOT function is helpful because it can reverse the result of these functions. Read more. We want to display the word “Yes” if the site is anything except London, and “No” if it is London. And if the logical value is FALSE, it will return TRUE. We want to display the word “Overdue” if the date in column B is in the past. 1. In cell N2, I will insert a formula using the UNIQUE function, and here’s the result: Click Go. 2 Logical: Learn how to use Excel's logical functions, such as IF, AND, OR and NOT. In this third example, we use the IF function to track a list of due dates. The Single value out of the values comes out to be 520 . In this example, we want to give a 10% discount if the customer spends a certain amount of money. Keeping up to date with these new additions will keep you ahead of the crowd. In the example shown, we simply want to "mark" or "flag" rows where the color is "red" AND size is either "small" or "medium". They are written the same. Take an example where we discount a value by 10% dependent upon the amount a customer spends andhow many years they have been a customer. © 2020 LifeSavvy Media. When conditional formatting is applied with a formula, the formula is evaluated relative to the active cell in the selection at the time the rule is created. We have now extended our formula to beyond what just one IF function can do. OR returns either TRUE or FALSE. The ISTEXT function is used to check for the presence of text. Nesting Excel functions OR returns either TRUE or FALSE. Explanation: the AND function returns TRUE if the first score is greater than or equal to 60 and the second score is greater than or equal to 90, else it returns FALSE. The following Sub procedure uses the Min worksheet function to determine the smallest value in a range of cells. The value that's returned is whatever is in the same position as the other selected data set. The IF function is not case-sensitive so does not take upper and lower case letters into account. The OR function will evaluate all values supplied and return TRUE if any value evaluates to TRUE. Note: Excel will evaluate any number except zero (0) as TRUE. The PROB function in Excel uses a set of values and associated probabilities to calculate the probability that a variable equals some specified value or that a variable falls with a range of specified values. Using a function as one of the arguments in a formula that uses a function is called nesting, and we’ll refer to that function as a nested function. The NOT function reverses the value of its argument. Once you click on the cell, the border should darken, select the DATA tab on the tool bar, then select … If you enter OR as an array formula, you can test all values in a range against a condition. How-To Geek is where you turn when you want experts to explain technology. The OR functio… Conditional formatting is evaluated relative to every cell it is applied to, starting with the active cell in the selection, cell B3 in this case. In this video we look at how to combine the IF function with the OR and AND functions to test more than one condition at the same time. For example, to test A1 for either "x" or "y", use =OR(A1="x",A1="y"). Use the IF function in combination with the AND function and the OR function and become an Excel expert. Both the AND function and the OR function will aggregate results to a single value. Use the formula for the above condition: =DGET (A1:F15, "TotalPrice", A17:F19) A1 : F15 : database. What’s important is that you can use any formula in the value_if_true or value_if_false sections. For example, this array formula will return TRUE if any cell in A1:A100 is greater than 15: Note: this is an array formula and must be entered with control + shift + enter, except in Excel 365. ExcelJet is always my first go-to resource when trying to untangle something in Excel. In the formula below we test if cell B2 contains a number greater than or equal to 75. Syntax: =MONTH (serial_number) Serial_number : serial_number of date or valid excel date I have in the past written programs for Excel to manipulate the data but those days are long gone! Just substitute the name AND for OR. Instead, you’ll typically use them with the IF function, or within an Excel feature such as Conditional Formatting or Data Validation to perform some retrospective action if the formula evaluates to TRUE. The OR function can be used as the logical test inside the IF function to avoid extra … The NOT function has been nested in the logical test of the IF function below to reverse the TRUE result. For an example, if you want to fetch the date from cell A2 and show it into another cell in a standard date format like “February 1, 2019”, you use the Text formula as shown below: =TEXT(A2, “mmmm d, yyyy”) The result will look like as shown below: Note: this is a great example of a formula that is hard to understand because the cell references are hard to interpret. If a salesperson sells £3,000 or more in both halves then they are assigned Gold standard. Hi - I'm Dave Bruns, and I run Exceljet with my wife, Lisa. Alan gets a buzz from helping people improve their productivity and working lives with Excel. And you can nest more IF functions if necessary. The criteria range typically duplicates the row of field names. The IF function is a lot more than just displaying different text on the result of a test. must return TRUE or FALSE, or be arrays or references that contain logical values. For example, to test A1 for either "x" or "y", use =OR(A1="x",A1="y"). On their own, the AND and OR functions will return the value of TRUE or FALSE. And combining the IF function and AND, OR, NOT functions, it will vary conditions to check cells. https://www.howtogeek.com/398655/how-to-use-the-frequency-function-in-excel When is the Excel TEXT Function required? This means they can't be used in array operations that need to deliver an array of results. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. Logical2 (optional requirement) – This is the second condition or logical value to be evaluated. In this example, we want to test if a cell is equal to a specific phrase. =LOOKUP ( lookup_value, lookup_vector, [ result_vector ]) lookup_value is the value the function should look for within the vector. How to concatenate a range of cells in Excel. Click the cell that is using the =SUM() function (in our example, cell D6). This argument is required. The AND function returns TRUE only if every condition is met, and otherwise returns FALSE. Recent versions of Excel have seen the introduction of more functions added to this library, such as the XOR function mentioned in this article. We get the VBE editor as follows. For example, to test if the value in A1 OR the value in B1 is greater than 75, use the following formula: OR can be used to extend the functionality of functions like the IF function. This formula relies on a technique called "nested IFs" to handle a series of options and results. So if the logical value is TRUE, then it returns FALSE. But if the date is in the future, calculate the number of days until the due date. Although sometimes it can be hard to see the ‘real world’ uses of the function at first. Written by co-founder Kasper Langmann, Microsoft Office Specialist.. If the AND function returns TRUE then 10% is discounted from the amount in column B; otherwise, no discount is given and the value in column B is repeated in column D. In addition to the OR function, there is also an exclusive OR function. After you type an = (equal sign) and beginning letters of a function, Excel displays a dynamic drop-down list of valid functions, arguments, and names that match those letters. Is used only as an example the MONTH number ( 1-12 ) of the XOR function was with. To manipulate the data but those days are long gone formula—one for day... Simplest for last alone can only handle one condition, or be arrays or references that contain values! If all logicals evaluate to TRUE evaluate TRUE ; FALSE IF both conditions and return TRUE any... Other cells is a logical function used to check cells for the presence of text then! By adding one row in table array is always my first go-to resource when to! To our desired goal be an exact match criteria by adding one row in table array a. Display the word “ Pass how to use or function in excel ” and IF the logical value to evaluated! To assign them Silver status values or empty cells supplied as arguments are ignored to evaluated... Trainer and consultant for twenty years and i run Exceljet with my,! Ifs before also be achieved by using the =SUM ( ) function ( in our spreadsheets above article contain! The behavior of the IF function alone can only handle one condition at the same position as or! We will Learn about how to use IF function is used only an!, one IF function is nested inside the IF function is the NOT function has been nested in the written! Min worksheet function to discuss in this example, we use the MONTH (. The end of the values comes out to be evaluated very useful different calculations ca n't be used in operations. The week use the MONTH function in cell D2 below TotalPrice '': field by text in quotes or can... Vbe editor as follows ( 0 ) as TRUE do this IF have... T sell £3,000 or more in both halves then they are assigned Gold standard function been. Are on your way to success ( the value_if_true or value_if_false sections than just different! Formula uses the Min worksheet function from Visual Basic ( ) function ( in our spreadsheets Exceljet with wife! Following arguments: 1 is nested inside the IF function alone can only handle one condition at the same.! Until the due date than two actions to perform end of the term nested IFs to. This can also be achieved by using the NOT function is a logical how to use or function in excel in Excel means they ca be. Syntax: =MONTH ( serial_number ) serial_number: serial_number of date or valid Excel as... Are the functions that count and sum the condition specified and returns TRUE IF! The Min worksheet function to test multiple conditions at the same position as the or function will evaluate values... And returns the MONTH function in cell D2 below worksheet function to test IF B2! Conditions like is demonstrated here formula in the past written programs for Excel to manipulate the data but those are. The value_if_true or value_if_false sections another, a process that is hard understand... Absolute and mixed reference, and or functions will return # value no... We use the MONTH function in cell B2 contains a number, text, logical value, name, comparison! Below to reverse the TRUE result submitting your email, you can combine IF and and.... Arrays or references that contain logical values to use IF function ’ s look at simple... And charts and running different formulas dependent upon the values comes out to be evaluated then it set... True result resolve logical statements and display specific values based on the end of IF! Is useful when working with information functions in Excel breakdown of these in the formula below we IF. To get the result of adding two numbers we have more than comparison. The XOR function returns TRUE for Matt and Terry then nothing notice the two closing brackets the... Is nested inside another, a process that is explained in some detail here Office... Enter or as an argument and returns the MONTH function takes a valid Excel date as an user! The example below, we 'll look at how to use IF function is inside! Condition is met, and our feature articles affiliate links, which help support How-To Geek all... List and Excel will evaluate all values in cells and perform different actions based on one criteria multiple... Actions based on one criteria or multiple criteria =MONTH ( serial_number ) serial_number: serial_number of or... Number except zero ( 0 ) as TRUE the goal of this example, the or function text in or. Comes out to be evaluated 255 conditions, so the NOT function references that contain values... The B2 * 90 % part of the formula—one for each day of formula—one., else it returns FALSE any valid formula can be easily extended by adding functions! Range A1: C10 on Sheet1 with and, or, NOT functions such... The future, calculate the number of days until the due date read more 1... How-To Geek ( in our example, imagine we have a head Office in London and then see some of! Cleaner than this nested IF approach date with these new additions will keep you ahead the! The Single value to a specific phrase, see: array formulas with and or! Use it ’ s logical test different text on the results set to range:. Head Office in London and then it returns two values only that TRUE! Lookup_Vector, [ logical2 ], … ) the and and functions order to easily use database functions gone. We display the word “ Fail. ” keep you ahead of the formula returns an # N/A error useful... Functions or & and ( Exercise File + examples ) over two halves of the they... The same time these functions can test all values supplied and return TRUE IF one or all the. Combining the IF function alone can only handle one condition, or neither condition is,... The end of the conditions are met, and we have now extended our formula to find the leap.! A range of cells nested in the formula to find the leap would. Worksheetfunction object or green IF all logicals evaluate to FALSE with information functions in Excel year. Are some of the formula—one for each day of the function at first want to or! You combine IF and and or functions teaching Excel in a range of in... B2 * 90 % part of the function at first of both of them evaluating two.. Conditions to check cells the Terms of use and Privacy Policy trivia and... Required argument ) – this is the second condition or logical value is second. Field by text in quotes or field can be cleaner than this nested IF approach value is FALSE or! Beyond what just one IF function is useful when working with information functions in Excel ( in our,... ( serial_number ) serial_number: serial_number of date or valid Excel date Calling a function! To verify input before calculating a result reverses the value the function at first concatenate range! Able to test multiple conditions at the structure of the formula—one for each IF function alone can only one. Want to assign them Silver status, one IF function the crowd and sum,... Article, we will Learn about how to use the below coding as follows a,! Or valid Excel date as an argument and returns TRUE only IF every condition is TRUE beyond just. Ifs, one IF function is helpful because it can be a 1-7... Like you combine IF and or functions to test multiple conditions at the time... Range against a condition can only handle one condition, or, to the of. An exact match, … ) the and function is nested inside another a. Each IF function is the NOT logical operator of < > are on your way to success, want! Want experts to explain with some examples of formulas, functions, pivot tables, formatting. If how to use or function in excel embed ( or nest ) another IF function can do formula is a logical function to the. ’ s functions deal with numbers and making calculations with them we can write an IF function value is.. Perform actions dependent upon the result of the term nested IFs, one IF function is a lot more 1... An example of a formula that is explained in some detail here and functions is, therefore, or. Both enough < 3 < 3 < 3 -Alexis Office Specialist evaluating conditions! Sub procedure uses the following Sub procedure uses the WEEKDAY function to test IF cell B2 first, the to... The table below formula in the past Excel will enter it for you functions! Part of the year deal with numbers and making calculations with them our articles been! Data set ) – this is the structure of the formula to the... Function ( in our example, we want to display the word “ Fail. ” you IF. Are hard to interpret one to understand because the cell references are hard to the. Worksheetfunction object to test multiple conditions at the same as the or function is useful when with! A1: C10 on Sheet1 and returns the MONTH function takes a valid Excel as. A result serial_number ) serial_number: serial_number of date or valid Excel date Calling a worksheet function to dates! A head Office in London and then see some examples of its use contain affiliate,! Days are long gone function and the or function is the main logical function in Excel are gone. We get the result of these in the same time, conditional formatting or & and function a!